The website www.hruspartners.com is operated by HRus Partners. HRus Partners is a trading name of HRus Partners Limited (“us”, “we”, “our”). This Privacy Policy describes how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and the local data protection law. We may use personal information provided to us for any of the purposes described in the relevant section of this policy.
Personal Data
Personal data is information that relates to an identified or identifiable individual. What identifies an individual could be as simple as a name or a number or could include other identifiers such as an IP address or a cookie identifier, or other factors.
Collection and Usage of Information
We may collect personal data about you as a candidate through the following methods:
- Directly from you when you make an application through our website, online contact form or contact us by e-mail
- The reference contacts you indicated
- From social media and other publicly available means
We may collect, use and retain the following personal information from you:
- The data you have provided to us in your curriculum vitae (CV) and the personal data contained in your covering letter:
- Your Name or Organisation Name
- Gender, Date of Birth
- Nationality
- Postal Address
- Email Address
- Telephone, Phone Number and Facsimile Number
- Social Media profile details
- Employment History, Qualifications, Academic degrees, transcripts
- Referee details
- The data you have provided to us through the submission of any application form including the above details
- Any data you provide to us during interviews or calls
- Any personal data provided to us about you by your referees
- Additional checks for due diligence purposes and supporting identification documents (where necessary)
We are using legitimate interests as our basis for the processing of your personal data and the number of elements of the personal data we collect from you as these are required to enable us to fulfil our contractual duties to you or to HRUs clients.
When we receive personal data from you, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is suitable to invite you for an interview. If we decide to call you for an interview, we will use the data you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we may then take up references and/or any other check before confirming your appointment.
We may also collect, use and process the following data so as to provide the candidates and HRUs clients with information in relation to our products or services, carry out any obligations that may arise from the contracts entered into force, as well as to improve customer experience, promotional and marketing services:
- Information provided by the user of the website while submitting the contact form request at https://www.hruspartners.com/contact/
- Correspondence with the client
- Information about the website visits at www.hruspartners.com
It is our policy to limit the information collected to only the minimum information required to be able to provide our services for recruitment purposes.
How we share and disclose your personal information
We may share your information with business partners and third parties we are cooperating with and normally these parties will be our affiliated entities or HRUs clients. HRUs clients are subject to confidentiality provisions in their arrangements with us.
It is also our policy to disclose information to third parties under the following circumstances:
- As required by applicable law, statute, rule, regulation or professional standard, or through subpoena, search warrant or other legal process
- For regulatory compliance purposes
- When explicitly requested by the client
- Or otherwise as set out in this policy.
In order to provide services to you, we may be required to transfer your personal information to parties located outside of the European Economic Area, in countries which may not have an equivalent level of data protection laws as in the EU. Where this is the case, we will take reasonable steps to ensure the privacy of your information. By submitting your personal information to us, you consent to the aforesaid transfer, storage and processing of your information.
If you wish to withdraw your consent to our use of information about you, or to make a request for the provision of information held by us about you, please contact us via the email address info@hruspartners.com .
Notwithstanding the above, we will not pass, disclose, rent or sell your personal information, other than any personal information which is already publicly available and which is incorporated into our search products, to any third party without your prior written consent.
How and for how long do we store your data
We store your personal data electronically or in paper form, where necessary.
The personal data will be kept for a reasonable period of time, until the fulfilment of specific purpose and/or in accordance with applicable regulations. Our data retention period does not exceed the period of 2 years to cover the event of a possible legal claim, be able to evidenced that we have conducted our services in a fair and transparent way and in case there is a future vacancy fitting the profile of you as a candidate.
Your data protection rights
- Access right
You have the right to request for copies of your personal data. - Rectification of personal information
If any of the information we hold on you is inaccurate or incomplete, you may ask us to correct or complete it at any time. - Your right of erasure, or to be forgotten
You may request the deletion of any email we hold on you at any time, subject to applicable regulations and laws. Be aware that requesting deletion, unlike unsubscribing from specific emails, is total and irreversible. This means that we will also lose record of you having ever been on our systems, including any previous instructions you have given us opting out of specific email types. - The right to restrict processing
You have the right to request from us to restrict the processing of your personal data under certain conditions. - The right to object to processing
You have the right to object to the processing of your personal data, under certain conditions. - The right to data portability
You have the right to request the transfer of the data that we have collected to another organisation or directly to you, under certain conditions.
In order to exercise any of the above rights, you may contact info@hruspartners.com using the email address we hold of you or otherwise proving your identity.
Cookies
We use cookies to gather information about your access to our website and other services we provide to you.
Most internet browsers are set up to accept cookies. If you do not wish to receive cookies, you may be able to change the settings of your browser to refuse all cookies or to have your computer notify you each time a cookie is sent to it, and thereby give yourself the choice whether to accept it or not. However, it is strongly recommended that you allow cookies on our website to ensure you have the best possible experience. Turning off cookies may result in reduced performance of our website and may also impair the quality of the services that we provide to you.
Amendments to policy
We reserve the right to make changes to this privacy policy from time to time for any reason and will notify you of such changes by posting an updated version of this privacy policy on this website. You are responsible for regularly reviewing this privacy policy and if you use this website after any such changes are published, such use shall constitute your agreement to such changes.
How to contact us
If you have any questions about the privacy policy, the data we hold on you or you would like to exercise your data protection rights, please do not hesitate to contact us at the email address info@hruspartners.com.
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Cyprus Data Protection Commissioner.